1. Currently, there are 6 collaboratives involved in the NW MN Council of Collaboratives, (Kittson, Mahnomen, Marshall, Norman, Polk, and Red Lake). All additional collaboratives who choose to participate will enter into the process with existing financial commitment and guidelines established for pursuing grants.
2. The members of the NW MN Council of Collaboratives Governing Board will set policy, vision and mission.
3. Each county’s collaborative partner has two voting representatives at Governing Board meetings. Representatives must be at the CEO/Superintendent level.
4. The Fiscal Host of the NW MN Council of Collaboratives will hold a non-voting seat on the Governing Board of the NW MN Council of Collaboratives.
5. Member agencies/school districts must be current with paid dues in order to participate in grant opportunities. Additionally, members must remain a dues paying member of the NW MN Council of Collaboratives during the duration of awarded grant(s).
6. If special circumstances need to be met in order to submit or participate in grant or other activities, two-thirds of Governing Board members must agree to the special circumstances.
7. When a grant is received, the fiscal host of the grant or the grant executive committee will:
· Send a letter to all grant partners inviting their participation, and securing their commitment to the grant process, goals and objectives,
· Provide a brief quarterly programmatic and financial written grant update to the Governing Board of the NW MN Council of Collaboratives.
8. The targeted group for grant applications is youth and families (youth through age 21 years and younger).
9. The Governing Board will hire, negotiate and establish Project Developer and/or Consultants.
10. The Governing Board will be the basis for ongoing maintenance of Consultant Position(s).
11. Regular Governing Board meetings will be held on the 3rd Friday of each month. Special meetings may be called by the current Chair.
12. All NW MN Council of Collaborative members (agencies/school districts) are informed of all grant opportunities, via electronic mail.
13. There are no refunds.
14. Individual NW MN Council of Collaborative members will respond to requirements of the funding source and the process of grant management on a timely basis. Those members that do not respond on a timely basis will not be involved in said grant round.
15. Electronic communication is accepted as standard means of communication. When needed, other methods will be used.
16. If a collaborative member (agency/district) changes personnel involved in the process, said member reviews and brings new representation up-to-date on process/status thus far.
17. The project Developer/Consultant will sign a “conflict of interest” agreement and will not simultaneously be involved in a conflicting grant opportunity that directly competes with the collaborative grant opportunity.
18. A Quorum for the Governing Board is defined as 4/6 Collaboratives present (including physically, via ITV or conference call) at Governing Board meeting and with no fewer than 7 Governing Board members present. The meeting must be called by the current Chair of the organization. Email input on a project will be read at the Governing Board meeting.
19. Voting members shall request their alternate physically attend the meeting in their absence.
20. All NW MN Council of Collaborative partners shall be notified of all meetings.
21. Current Membership dues for Collaboratives will be $1,875 and $1,500 for individual agency partners. Dues must be paid in full by March 31, 2008 to be considered a member of the NW MN Council of Collaboratives.
2009 Principles of Cooperation (Word)